Format of Email

Generally, an email includes three parts - prefatory, body, and footer.

Prefatory

A prefatory part includes five elements:

• To
• Cc (Carbon copy / Courtesy copy) (Optional)
• Bcc (Blind carbon copy / Blind courtesy copy) (Optional)
• Subject (Title)
• Attachments (Optional)

Body

This part contains greetings and content.

Greetings

Dear [name],

To whom it may concern (Optional), …

Content

The number of paragraph should be 2-5.

Footer

The footer part includes:

• Sign-off (Yours …,)
• Signature (Optional)
• Name
• Title / Position (Based on situation)
• Company’s Name (Additional)
• Phone / Fax (Additional)

Sign-off

Unlike business letters, there are various sign-off for emails and they can be categorized by the type of greeting.

For general greeting, the option is only Yours faithfully,.

And for specific greeting, the options are:

• Yours sincerely,
• Best regards,
• Regards,
• Best wishes,
• …