Simplified Memo

Generally, a simplified memo can be divided into three parts - heading, body, and footer.

Elements

Heading

Compared to traditional memos, simplified memos do not need to write “FROM”, “TO”, etc. in the heading part. But these elements are required as well and the format is:

Date

Audience

Subject

Body

This part is the same as traditional memos, which explains and shares the main idea of the memo.

Footer

This part is similar with the footer of a business letter. The format is:

• Signature
• Name, Position

Example

A simplified memo from the general manager to all staff about invitation of annual dinner can be written as:

19 July 2025

All Staff

Invitation of Annual Dinner

Purpose

Detail

Action

Alice (Signature)

Alice, General Manager